QuickBooks 2019: What to know and what to expect


Posted 7 days ago in Small Business Tips
by Megan Jensen

ZipBooks is a cloud-based accounting software that helps you take your business to the next level. And while we’d love to have you in our family, we’re all about you getting an accounting and bookkeeping  product that’s best for your business. So, we try to help you get the answers you need about things that are important to you.

One of the questions business owners usually ask is, “What type of accounting software should I use: cloud or desktop?” 

Cloud software is, simply put, data that is stored online, rather than on the hard drive of a specific computer. Like ZipBooks! It can be accessed anywhere there is an internet connection.

Desktop applications are accessed from the computers that have the software installed on them. Your hard drive is the information point.

QuickBooks 2019

QuickBooks is popular with businesses that like using desktop accounting software. Historically, Intuit has released new versions of QuickBooks, with bug fixes and updated features, in the fall of each year. So, the rumor is that QuickBooks 2019 will be coming out in September of 2018. But what will it look like and what updated features will it have?

While intuit hasn’t released a statement highlighting specific QuickBooks 2019 features, there are users out there who have voiced their opinions on the updates they’d like to see. Here are just a few of them.

Customer Wish List Items

  • Landed costs
  • Search field in every window
  • Multiple vendors for single items
  • Undo button
  • File condensing in-app
  • Customizable payslips
  • Approval for invoices, bills, etc.
  • Global changes to chart of accounts
  • Customizable Receive Item

Rumor Has It

Even though Intuit hasn’t confirmed anything, there are professionals who feel confident forecasting the following as actual updates to QuickBooks 2019. 

  • Discounts on volume purchases
  • Additional keyboard shortcuts
  • Customer security
  • Merge options
  • Inventory adjustments
  • Discounts on volume purchases
  • Merging of up to four vendors
  • Advanced order fulfillment
  • Enhanced inventory reports
  • Chart of accounts search help
  • Secure email

Advantages of cloud over desktop applications

While getting a new version of your software is exciting, it can start feeling a little last-century in the way you have to wait for it, and the limits on what it can ultimately do for you. If you’re considering switching over to a cloud-based system, here are some good reasons to keep thinking in that direction.

Access anywhere

Desktop, cell phone, ipad, laptop– you can log into your account on-the-go, on any device when your accounting program is in the cloud. With a desktop version, you can only access your software from the computer it’s installed on, unless you have a remote access program set up.

Multiple users

Generally, desktop versions of accounting software provide access to only a limited number of users, and they can’t be in the program at the same time. Cloud software allows you to give access to any number of users you decide, including accountants and other professionals. It’s easier and more secure than sending sensitive information over email, or on a USB device.

Quicker Updates

Desktop software relies on yearly updates to provide fixes and improvements. But with cloud applications, the software is updated continuously, in real time. The companies that run them are always working on improvements and bug fixes that will then automatically update to the app. Without the user needing to do a thing!

Security

With a desktop accounting program, your information is only as safe as the security you decide to put on your personal computer and network (and the quality of the lock on your front door). But when your system is in the cloud, your information is stored in large data centers that are monitored 24 hours a day. Your connections are also encrypted and secured to keep hackers from tapping into your information.

With a cloud application, it doesn’t matter if someone steals your laptop, or if you have an office fire (though these scenarios would be awful anyway!). A thief can only access your accounting records if they have your login info (remember to choose a strong password of upper and lowercase letters, numbers and other symbols). A fire will only destroy your physical equipment, not your records, so your business will recover faster.

Integration with other applications

Cloud software allows you to collaborate with other applications to keep your business running seamlessly. For example, you can integrate your accounting application with your payment system so that payments from customers show up automatically in your records. Or use a payroll application that will automatically insert all paychecks into your account register. Genius!

 

Ultimately, the choice is yours, and if you decide that cloud-based accounting is the way you want to go, ZipBooks is here for you! We’ve got solutions for companies of all types, and features specifically suited to helping you run and grow your business.

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