Hiring a Virtual Bookkeeper for Your Small Business


Posted 10 months ago in Small Business Tips
by Brad Hanks

Modern technology simplifies and streamlines staffing a small business, no matter where you are. You no longer need to the traditional full office with people typing away in cubicles. Skype, instant messaging, and webinars allow us to work from anywhere in the world, and still get the job done.

But technology doesn’t just help you communicate with your team. It can also help you with the hassle of balancing your business’s finances.

Managing a business involves keeping track of the services you offer, the equipment you have, the employees you have hired, and the amount of money is coming in. Thats what bookkeeping does. Basically, no matter what type of company you own, you need small business bookkeeping services in order to run it efficiently.

Larger businesses usually have no trouble handling the expense of hiring an in-house bookkeeper, but smaller companies are often at a disadvantage. You end up with two choices: try to do all the bookkeeping on your own, or hire a bookkeeper. And both options can often be expensive.

You can solve this problem by going virtual. A virtual bookkeeper performs the same duties an in-house bookkeeper performs, but often at a lower price point.

What is virtual bookkeeping?

When you choose to use virtual bookkeeping services, your bookkeeper will work remotely and not in your office. Your virtual bookkeeper will be able to help you with your business from anywhere. Typically, a virtual bookkeeper has remote access to all of the needed assets, such as financial documents and software.

What are the benefits of virtual bookkeeping?

It saves you money

One of the biggest benefits of hiring a virtual bookkeeper is that you don’t have pay in-house expenses. Virtual bookkeepers don’t require a workstation or office supplies. Due to the fact that the bookkeeper works remotely, you don’t have to pay for overtime, vacation, or even insurance premiums.

You could hire an employee to do all the work, but do you have enough bookkeeping tasks to fill up 40 hours a week? If not, that employee will have a lot of downtime that you will be paying for. With a virtual bookkeeper, you pay for only the hours you need and nothing more.

With a virtual bookkeeper, you get the same talent and experience as you would with a full-time book-keeper, but for a fraction of the price. A full-time bookkeeper can cost between $35,000 and 45,000 a year, depending on where you live and who you hire. On the other hand, the minimum cost for remote bookkeeping is typically around $3,600 a year and only goes as high as $19,000—$16,000 less than the minimum cost of a full-time bookkeeper.

Remote bookkeepers with low prices tend to handle a lot of clients at once in order to make a living. That means that when you work with an established bookkeeping service, they will most likely have a lot of clients, many years of experience, and a large team of bookkeeping employees. So you are not only saving money, but you’re getting a team of efficient bookkeepers to help you run your business.

Remember, your virtual bookkeeper should act as a business partner and not an employee.

It saves you time

A virtual bookkeeper will be available when you need them and help you with your financial needs. Knowing that your bookkeeping is in capable hands frees up time to focus on other important aspects of the business.

Taking the first step toward hiring a virtual bookkeeper can be time-consuming, but figuring out how to build your business with help from outside professionals will offer increased efficiency in the future.

It’s convenient

A virtual bookkeeper is available 24 hours a day, seven days a week. Your data is literally at their fingertips, and you have access to that data anytime you need it. You won’t get that kind of flexibility with an in-house person who only works from 8 AM to 5 PM.

It’s safe

Many people worry about letting their financial information go outside the office. But the fact of the matter is that virtual bookkeeping is safe. All of your data is placed on secure servers. System admins update their security software very frequently. Your information will be secure and encrypted, to help protect you from any compromising situations.

Keeping information on a secure server also means that it can be shared more securely between people and will be safe from any accidents or issues that stem from a computer malfunction or theft. Your information is much more safe on secure servers than on your desktop.

ZipBooks

If you’re looking for an inexpensive, experienced, friendly, and secure bookkeeping service, you’ve got one right here. Users have given ZipBooks a perfect five star rating. ZipBooks quality services and real-time advice any time, anywhere. Feel free to give us a call or visit our bookkeeping page to learn more.


About Brad

Brad Hanks is in charge of Growth at ZipBooks.