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How do I create an estimate?

When a customer hasn’t decided they want to hire you yet, but they’d like a little more information about the services you offer and what you charge, you may create an estimate, or quote, to present them with the details.

Here’s how:

  1. Sign in to ZipBooks and click on Invoices on the left side of your screen.
  2. On the same side, click on Estimates.
  3. Click on the round green ‘+’ circle to add an estimate.
  4. A blank form with yellow fields will appear. Fill in all applicable information at the top including Customer, Date, and Estimate #.
  5. Add Tasks (services performed), Rate, and Hours. Click the + Task button to add more lines.
  6. Add Items (products purchased), Price, and Quantity. Click the + Item button to add more lines.  
  7. Include any Terms or Notes you want to appear on the estimate, along with a Discount, if applicable.
  8. Click the blue Save button above the form. Click the green Finalize for Sending button if you want to send it immediately. 

Your estimate is complete! But, what happens next?

Here’s what to do when your customer gives you the go-ahead:

  1. Find the Estimate in your estimates list, and click on it.
  2. In the Actions box on the right side, click the blue Mark Accepted button.  
  3. Click the green Convert to Invoice button, also on the right. 

And you’re done! ZipBooks has instantly transferred that estimate to your invoice list.

If the customer says “Thanks, but no thanks”:

  1. Find the Estimate in your estimates list, and click on it.
  2. Click the garbage can icon on the ride side if you’d like to get rid of it. Or keep it if you need to for future reference. 


Suggested next article: How do I accept payments through ZipBooks?

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